Youth Parliament privacy notice

Introduction

It is important to us that you understand what we do with the information you provide to us. We have tried to make this page easy to understand, but it may be a good idea to have a parent or guardian go through it with you.

If you have any questions about how we use your information, you can always contact us:

• By email: dpo@norfolk.gov.uk
• By writing: DPO, Norfolk County Council, County Hall, Martineau Lane, Norwich NR1 2DH

What this page is for

This page explains what we (Norfolk County Council) do with the information you provide to us when we handle your application to Youth Parliament.

Further details

We also give you more details in our general privacy notice on our website about:

• Who we are
• How we decide when to delete data
• Your rights over your information and how to use them
• How to contact the supervisor for personal information

You can also ask us for a copy of this information.

What we use your information for

We may use the information about you to:

• Contact you
• To handle your application

We may also use this information to make sure we are providing the best service we can. We may also use information in ways which are like the above, but a little different.

What information we collect and use

We will collect and use your:

• Name
• Date of birth
• School / college
• Postcode (first part)
• Telephone number
• Email address
• Any other information you provide within your application

We do not collect information called 'special category data'. Also, we do not collect any information about criminal convictions and offences.

Who provides this information

We receive this information from you when you complete your application.

Who we share your information with

• We do not share your contact details
• We will share your first and last name and answer to 'Why do you want to become a youth parliament member' as well as any other campaign or publicity material you make. We will share this so that people can choose if they want to vote for you. We send this to voting stations - this is normally at local schools and youth clubs.
• We may also put your first and last name and answer to 'Why do you want to become a youth parliament member' as well as any other campaign or publicity material you make on our website or on a poster to help let people know the election is coming up and that you are a candidate

How the law protects you and the legal basis for processing your information

You have the right to:

• Be told about what we will do with your information. That is what this page does.
• Have your information corrected if it is wrong
• Have us stop using your information
• Have your information deleted
• Ask for a copy of your information

The law allows us to use this information as we need to, to handle your application to Youth Parliament. Our lawful basis to do this is that it is necessary to support and promote democratic engagement.

How long we will keep your personal information for

At the end of the application process, we will no longer need your information. We will delete your information at this point.

If you are successful, we will send you a link and ask you to register with the British Youth Council. The British Youth Council are a charity who run Youth Parliament.

If we need to use your information to work out the types of people who are applying (such as how many people apply from an area, or how many people apply who are from a school) we would do this your details removed, so that it cannot be linked to you. This information which cannot be connected to you may be of historic interest and may be held forever.

How we keep your information

Your information is securely saved on a computer, on our network and in programs which look after information.

We do not send your information outside of the UK and European Economic Area.

Automated decision making

We do not make automated decisions about you.

Changes to this notice

We may update this page at any time so please review it frequently. The date below will be updated each time this page is updated.

This page was created on 3 December 2021.