Accessible Excel spreadsheets

Your Excel spreadsheet needs a document title and a file name.

A document title describes what your document is about to the user. It's not the same as adding a title to a cell in your spreadsheet or adding a file name when you save it. Your document title needs to be in the same language as the document's content.

The file name is the name that will appear in a folder structure such as your desktop, documents, downloads, SharePoint folder etc. Try to avoid putting punctuation in your file name, as this will need to be stripped out before publishing the document on our websites. You'll be asked to add a file name when you save your document.

Your document title and file name will often be the same. This is because they should both concisely describe what the document is about.

Good document title example: 2022 spending on fruit

Bad document title example: Fruit spreadsheet v.3 final

How to add a document title and file name

Document title

To add a document title, select 'File', then 'Info'. Under the properties heading, there is a 'Title' field. Type in your title.

Example showing where the 'Title' field is in Excel:

File name

• Microsoft Support explains how to rename a file